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Working at United for Global Mental Health
United for Global Mental Health is a friendly and collaborative team who thrive on working with a diverse range of organisations and individuals around the world. Together we want to achieve a world in which everyone has the support they need to exercise their right to good mental health.
Remote- £64,000 per year
Full-time – Contract (2 year fixed-term)
You are financially literate, highly organised, confident, and self-directed with experience working in the charity and/or development sectors. You will be comfortable working with the leadership team and trustees and leading an organisation’s operational and organisational development. This will require prioritising their varying demands whilst always keeping the charity strategy and objectives front of mind and seeking support and counsel as needed.
You will enjoy being involved in all aspects of an organisation and understand how all the operational elements fit together. You will appreciate that these elements are dependent on each other for an organisation to be successful. This role must be filled by someone with experience in the financial and operational needs of a small and nimble organisation, with an ability to help lead the development and delivery of the organisation’s strategy and work closely with a trustee board. You will need to have proven experience in managing a Human Resources function for a diverse, international organisation and will ideally have experience with a team that is primarily, or exclusively, working remotely.
The purpose of this role will be to ensure the organisation has an effective and sustainable financial model and is reporting regularly internally and externally, and effective operations systems and processes in place including HR and IT to support both core organisational functions and the integration of this work across projects. You will be supported in this role by the organisation’s Operations Assistant.
This includes the following responsibilities:
- Work with the outsourced finance function to:
- Manage budget planning and monthly reporting to monitor and review progress against the budget, ensuring management information aids effective decision-making
- Manage the Charity’s financial systems and policies, ensuring appropriate financial safeguards and internal controls are operative to achieve financial objectives
- Produce annual accounts for the Charity that are compliant with relevant accounting regulations
- Lead tracking of and reporting on restricted and unrestricted funds in partnership with the fundraising team
- Manage payroll and pension payments
- Manage the organisation’s bank account/bank mandate and pay runs in partnership with the outsourced finance function
- Manage all financial aspects (including filing annual tax documents) of the 501c3 US not-for-profit entity
- Grant-based budgeting and reporting: support project leads to set up grant budgets, track performance against budgets, and support grant requirements with financial reporting; this will include setting up new and improved tools and reports to support this area
- Risk control: regularly review finance controls and update as needed to minimise exposure to financial risks including checking adherence to finance policies related to income and expenditure; maintain the organisation’s risk register.
- External contractor coordination: manage relationships with third-party suppliers such as professionals supporting the organisation with the outsourced finance function, audited accounts, banking, etc.
- Policy and process: Updating and implementing new policies and processes as relevant to the above activities
- Manage the HR function of the organisation. Ensure effective implementation and continual review of a people strategy to enable all staff to achieve their fullest potential
- Staff wellbeing: continually seeking to improve the wellbeing of staff and support staff physical and mental health
- Manage any external HR consultants or tools (e.g. BreatheHR) deemed necessary
- Line management: responsible for the performance management of the Operations Assistant; this will include managing their learning and development and coordinating their workload
- Record keeping: update and maintain HR records whilst maintaining confidentiality requirements
- Performance management: support the leadership team in tracking staff development and performance management including setting up relevant processes and tracking mechanisms
- Recruitment: coordinate recruitment activity including ensuring compliance with salary bands and ensuring fair and equal pay policies are adhered to.
- HR queries: act as the main point of contact for HR-related queries and delegate to relevant managers as needed
- Staff absence: track annual leave, sickness and other absences in line with existing policies and set up new policies as needed
- Team handbook: maintain, update and regularly update the team handbook including regular review of compliance and relevance of existing policies
Legal & Governance
- Contracts (staff, suppliers and clients): Maintain relevant templates and support other team members in setting up contracts for recruits, suppliers and clients
- Board: Lead preparation and delivery (with the CEO) of board papers and follow up to meetings to deliver all action points
- Companies House & Charity Commission: Track deadlines and ensure compliance with relevant reporting requirements
- Manage all governance aspects (including policies, procedures, and board reporting) of the 501c3 US not-for-profit entity (American Friends of United for Global Mental Health).
- Data security: Implement and maintain relevant privacy (GDPR) policies; implement and regularly review data security policies to ensure cyber security, data protection and legal compliance
- IT hardware and systems: Ensure that all staff have the software and equipment they need to be the most effective and efficient they can be.
- Demonstrated financial literacy with a degree or qualification in accounting, business, economics, finance, or a related field
- Demonstrated UK HR experience within a diverse team
- Experience with UK charity accounting and governance (experience with US charity accounting and governance is also an asset)
- Extensive management-level experience relevant to the role
- Advanced experience with accounting software packages (ideally Xero), including strong Excel / Google Sheets skills
- Understanding of data privacy standards in the UK (and ideally also the US)
- Strong communication skills – verbal and written
- Strong planning skills including attention to detail, critical thinking, multi-tasking and problem-solving
- Ability to work collaboratively and flexibly to achieve outcomes and a keenness to add value to the organisation’s culture and ethos
- Experience of working in a small, entrepreneurial team
- Must have a right to work in the UK
Fluent English is essential, the ability to work in a second UN language would be an advantage (French, Spanish, Arabic, Chinese, Russian)
How to apply:
To apply for the position, please Click Here. The application deadline is on 27th November, 2023.